Introduction
Welcome to the Lead Scrape Help Documentation. This guide is designed to provide you with comprehensive information on how to use Lead Scrape effectively for your B2B lead generation needs.
About Lead Scrape
Lead Scrape is a specialized software tool that helps you find and collect B2B leads across various business categories. The software supports lead generation in over 50 countries and is compatible with both Windows and Mac OS.
This help file will guide you through:
- Understanding the main interface and navigation
- Configuring search parameters for lead generation
- Exporting and managing your collected leads
- Troubleshooting common issues
Quick Start
Getting started with Lead Scrape is straightforward. You just need to select the industry you want to scrape leads from and the city.
How to Use the Interface:
1. Industry Selection:
Use the "Search industries..." field to find and select your target industry. You can search by typing keywords or browse through available categories. When you start typing the software will show you some suggestions, you can either select one of the suggested industry or even select one that doesn't show up in the suggestions.
2. Country Selection:
The country dropdown allows you to select your target market. You can select from over 50 countries.
3. City Selection:
Use the "Search cities..." field to specify your target location. You can search for specific cities or metropolitan areas. When you start typing the software will show you some suggestions based on the country selected.
Pro Tip:
Start with broader industry categories and major cities to get familiar with the interface before moving to more specific targeting.
Scrape Options
After you selected the industry and the location, you can select the options for the scrape.
Available Scrape Options:
Emails and Contacts (Recommended)
This is the core feature that collects business email addresses and contact information. This option is typically selected by default as it's the primary purpose of lead scraping.
Verify Emails
Enables email verification to check if the collected email addresses are valid and active. This helps improve the quality of your lead list by filtering out invalid emails.
Advertising / Tech Stack
Collects information about the technologies and advertising platforms used by the target businesses. Useful for tech-focused outreach or understanding a company's digital infrastructure.
Reviews and Ratings
Gathers customer business ratings. This data can help you understand a company's reputation and customer satisfaction levels.
SEO Data
Collects search engine optimization data including website rankings, keywords, and SEO metrics. Valuable for agencies offering SEO services or competitive analysis.
Important Note:
Selecting additional options beyond "Emails and Contacts" will increase the scraping time but provide more comprehensive data. Choose options based on your specific lead generation needs.
Best Practice:
For most B2B lead generation campaigns, starting with just "Emails and Contacts" is recommended. You can always run additional scrapes with more options once you've refined your target criteria.
Search Results
The search results interface provides a comprehensive view of your collected leads with powerful tools for filtering, organizing, and exporting your data. The interface is designed to give you complete control over how you view and work with your leads.
Search Results Interface Overview:
The search results are organized into a powerful, feature-rich interface that allows you to efficiently manage, filter, and export your lead data. Here's a detailed breakdown of each component:
1. Companies Tab
This is the primary tab where all your scraped business leads are displayed in a comprehensive table format. Each row represents a complete company profile containing detailed business information including company name, full address, phone numbers, website URLs, business categories, social media profiles, and much more. The specific data shown depends on the scrape options you selected at the beginning of your search. This tab gives you a complete overview of all the businesses that match your search criteria.
2. Contacts Tab
The Contacts tab displays individual people associated with the companies from your search results. This includes employees, decision-makers, and key personnel working for those businesses. Each contact entry contains personal details such as names, job titles, direct email addresses, and other contact information when available through public sources. This tab is particularly valuable for B2B outreach campaigns where you need to connect with specific individuals rather than general company contacts.
3. Quick Filter
The Quick Filter is a powerful search tool that works across all visible columns simultaneously. Simply type any value (such as a specific zip code, city name, or business category) and the table will instantly filter to show only the rows containing that information. For example, typing "53202" will display only companies located in that zip code, while typing "Restaurant" will show only restaurant businesses. This filter is case-insensitive and searches through all visible data, making it easy to quickly narrow down your results. The filtered view can be directly exported, ensuring you only export the specific leads you want to work with.
4. Advanced Filters
For more sophisticated data filtering, the Advanced Filters feature allows you to create complex, multi-criteria searches using Boolean logic. You can build filter conditions based on specific columns and combine them using "AND" or "OR" operators. For instance, you can filter for companies that are "Restaurants" AND located in "Milwaukee" AND have email addresses, or businesses that are either "Law Firms" OR "Accounting Services" in specific zip codes. This feature is essential for precise lead targeting and allows you to create highly specific prospect lists based on multiple business characteristics.
5. Toggle Columns
The Toggle Columns feature gives you complete control over your data presentation. You can choose which columns to display or hide, allowing you to focus only on the information that's relevant to your specific campaign or use case. Additionally, you can drag and drop columns to reorder them according to your preferences. This customization is particularly useful when preparing data for export, as it allows you to create clean, organized spreadsheets with only the data fields you need, arranged in the exact order you want them to appear in your final export file.
6. Export Button
The Export functionality allows you to save your lead data in multiple professional formats: CSV (for spreadsheet applications), Excel (.xlsx for Microsoft Excel), and JSON (for developers and API integrations). The export feature is intelligent and context-aware - it saves only the data that's currently visible on your screen, respecting all applied filters and column selections. This means if you've filtered your results to show only restaurants in Milwaukee and hidden unnecessary columns, your export will contain exactly that refined dataset in your chosen column order. This ensures clean, targeted exports that are ready for immediate use in your CRM, email marketing platforms, or other business tools.
Smart Export Feature:
The export functionality is designed to save exactly what you see on screen. This means your exported file will contain only the filtered results, visible columns, and column order you've configured. This ensures clean, targeted data exports that are ready for immediate use in your marketing campaigns or CRM systems.
Data Workflow Tips:
- Use Quick Filter for immediate results when searching for specific criteria
- Apply Advanced Filters for complex, multi-condition searches
- Customize your column layout before exporting to create clean, organized files
- Switch between Companies and Contacts tabs to target both businesses and individuals
- Always review your filtered results before exporting to ensure data accuracy
Bulk Searches
Bulk searches allow you to perform multiple searches simultaneously, making it easy to collect leads from entire regions or multiple locations at once.
Business Version Feature
Bulk searches are only available in the Business version of Lead Scrape. This feature is not included in the Standard version.
1. State and Region Selection
Instead of selecting individual cities, you can choose to scrape entire states or regions. This powerful feature allows you to cast a wider net for lead generation.
How State/Region Selection Works:
- Select your target industry (e.g., "Restaurant")
- Choose "California [State]" instead of individual cities
- The software will automatically scrape all restaurants in every city across California
- This saves time and ensures comprehensive coverage of your target market
Example: Selecting "Restaurant" as industry + "California [State]" as location = All restaurants in Los Angeles, San Francisco, San Diego, Sacramento, and every other city in California.
2. Import Industries and Cities
Use the import buttons to upload lists of industries or cities for bulk processing. This feature allows you to run large-scale lead generation campaigns efficiently.
Import Options:
Import Industries:
Upload a list of different business types to scrape from one location. Perfect for comprehensive market research in a specific area.
Import Cities:
Upload a list of cities to scrape one industry type across multiple locations. Ideal for expanding into new geographic markets.
Supported Formats:
- Text files (.txt) or CSV files (.csv)
- One entry per line: Each industry or city must be on a separate line
- No headers: If using CSV, don't include column headers
- Maximum 250 entries: You can import up to 250 cities or industries at once
Pro Tips for Bulk Searches:
- Start with smaller lists to test your targeting before running large bulk operations
- Use state/region selection for comprehensive market coverage
- Combine bulk searches with filtering to refine your results
- Save frequently used industry or city lists for future campaigns
Filters
Filters help you refine your search results based on specific criteria, allowing you to narrow down your lead list to the most relevant prospects.
How to Use Advanced Filters:
The advanced filter system allows you to create sophisticated filtering conditions with both AND and OR logic in the same search, giving you precise control to find exactly the leads you're looking for. Here's how to use each component:
Match ALL of these conditions (AND Logic):
Conditions in this section must ALL be true for a lead to be included in your results. This creates more restrictive, targeted filtering:
- Perfect for narrowing down to very specific criteria
- Example: Business Name contains "Restaurant" AND City equals "Miami" AND State equals "FL"
Match ANY of these conditions (OR Logic):
Conditions in this section work independently - if ANY condition is true, the lead will be included. This creates more inclusive, broader filtering:
- Perfect for capturing multiple types of businesses or locations
- Example: Business Name contains "Law" OR Business Name contains "Legal" OR Business Name contains "Attorney"
Combined AND + OR Logic:
The real power comes from combining both sections. Results must match ALL conditions in the AND section AND at least one condition in the OR section:
- Example: (City equals "Miami" AND State equals "FL") AND (Business Name contains "Restaurant" OR Business Name contains "Bar" OR Business Name contains "Cafe")
- This finds all restaurants, bars, or cafes specifically in Miami, FL
Filter Conditions:
Each filter condition consists of three parts:
- Column: Select which data field to filter on (business name, address, city, etc.)
- Operator: Choose how to compare the data:
- "contains" - field includes the specified text
- "equals" - field matches exactly
- "starts with" - field begins with the text
- "ends with" - field ends with the text
- Value: Enter the text or value to search for
Adding Multiple Conditions:
Click the "+ Add condition" button to create additional filter rules. You can combine multiple conditions using AND/OR logic.
Apply Companies Filters to Contacts:
This powerful feature allows you to filter contacts based on filters you've applied to companies. This cross-tab filtering enables highly targeted contact selection based on company characteristics:
How it works:
- First, go to the Companies tab and apply your desired filters
- Example: Set "Tech all" contains "hubspot" to find companies using HubSpot
- Then switch to the Contacts tab
- Check the box "Apply Companies filter to all contacts"
- The contacts list will now show only people working at companies that match your company filters
Use Case Example:
- Scenario: You want to target business owners at underperforming companies for improvement services
- Step 1: Companies tab - Filter "Review Score" less than "4"
- Step 2: Contacts tab - Enable "Apply Companies filter to all contacts"
- Step 3: Optional: Add contact filter "Role" contains "owner"
- Result: Only owners/decision-makers at companies with poor reviews (< 4 stars) will be displayed
This feature works with any company filter combinations - location, industry, technology stack, company size, or any other company attribute. It's particularly powerful for B2B outreach where you want to target decision-makers at companies with specific characteristics.
Save / Load Filters:
You can save and later load previously created filters. This way if you often use the same filters, you do not need to add them again every time - simply save it, and you can easily load and apply to the next set of results.
How Save/Load Works:
- Save Filters: After creating your filter conditions, click "Save Filter" to store the current filter set
- Name Your Filter: Give your saved filter set a descriptive name for easy identification
- Load Filters: Select from your saved filter sets and click "Load Filter" to instantly apply them
- Reusable: Perfect for recurring searches like "Miami Restaurants" or "Tech Companies < 50 employees"
Control Buttons:
- Reset: Clear all filter conditions
- Apply Filters: Apply the current filter settings to your results
- Save Filter: Save the current filter configuration for future use
- Load Filter: Load a previously saved filter configuration
Advanced Filter Examples:
- AND Section: City "equals" "Miami" + State "equals" "FL" + Email "is not empty"
- OR Section: Categories "contains" "Restaurant" + Categories "contains" "Cafe" + Categories "contains" "Bar"
- Combined Result: All restaurants, cafes, or bars in Miami, FL that have email addresses
Pro Tips:
- Use "contains" for partial matches when you're not sure of exact spellings
- Combine location filters in the AND section with business type filters in the OR section
- Use the AND section for must-have criteria like location or email presence
- Use the OR section to cast a wider net for business types or keywords
- Start with broad OR conditions, then narrow down with specific AND conditions
API Integrations
Connect your API accounts to enable additional features and integrations. Lead Scrape supports direct integration with popular email marketing and outreach platforms.
Accessing Integrations:
API integrations can be found in the Settings page. The Settings page displays the most commonly used integrations directly. To view and manage all available integrations:
- Navigate to Settings from the main menu
- Scroll down to the API Integrations section
- Click the "View All Integrations" button at the bottom of the section
- An overlay will appear showing all available integrations in a convenient grid layout
The overlay provides quick access to connect, configure, or disconnect any integration without navigating away from your current view.
Supported API Integrations:
Lead Scrape integrates with eight major platforms to streamline your lead generation and outreach workflow:
HighLevel:
A comprehensive CRM and marketing automation platform designed for agencies and businesses. Connecting HighLevel enables:
- Direct lead import to HighLevel campaigns and funnels
- Automated contact management and organization
- Integration with HighLevel's marketing automation workflows
HubSpot:
A leading CRM and inbound marketing platform for businesses of all sizes. HubSpot integration allows you to:
- Seamlessly import leads into HubSpot CRM
- Leverage HubSpot's powerful marketing automation tools
- Maintain comprehensive contact records and lead tracking
Instantly:
A powerful cold email outreach platform that helps you scale your email campaigns. By connecting your Instantly API key, you can:
- Automatically import leads from Lead Scrape to your Instantly campaigns
- Sync contact information and email addresses
- Streamline your cold outreach workflow
Important: V2 API Required
Lead Scrape requires Instantly API V2. When creating your API key in Instantly, select the following scopes:
campaigns:all- Required for listing campaignsleads:all- Required for adding leads to campaigns
Alternatively, for simplicity, you can select all:all to grant full access.
Smartlead:
An advanced email outreach and lead generation platform. Connecting your Smartlead API enables:
- Direct lead export to Smartlead campaigns
- Automated list building and management
- Enhanced email deliverability features
Lemlist:
A comprehensive outreach platform for personalized email campaigns. Integration with Lemlist allows you to:
- Transfer scraped leads directly to Lemlist sequences
- Maintain lead data consistency across platforms
- Leverage Lemlist's personalization features
Pipedrive:
A powerful sales CRM designed to help teams manage leads and close deals faster. Connecting Pipedrive enables:
- Export contacts directly as Pipedrive Persons
- Export companies as Pipedrive Organizations
- Automatic linking of contacts to their organizations
- Apply predefined labels to categorize your leads
- Custom field mapping for flexible data transfer
API Token Authentication
Pipedrive uses simple API token authentication. You can find your API token in Pipedrive under Settings - Personal preferences - API. No OAuth authorization required.
Umbrella:
An all-in-one agency management platform that helps marketing agencies streamline operations and manage client relationships. Connecting your Umbrella API key enables:
- Export leads directly to your Umbrella CRM
- Apply tags to exported records
- Streamline lead management within your agency workflow
Woodpecker:
A cold email outreach platform designed to help you scale personalized email campaigns. Connecting your Woodpecker API key enables:
- Export leads directly to Woodpecker campaigns
- Automate prospect list building for email sequences
- Sync contact data for personalized outreach
How to Connect APIs:
- Obtain API Key: Log into your respective platform and navigate to your API settings to generate or copy your API key.
- Enter API Key: Paste your API key into the corresponding input field in Lead Scrape.
- Connect: Click the green "Connect" button to establish the integration.
- Verify Connection: Once connected, you'll see confirmation and can begin using the integrated features.
How to Connect to HighLevel:
Paste the Location ID of the account you want to integrate and click on Connect. A new screen will appear asking you to authorize Lead Scrape to access your HighLevel account.
How to Connect to HubSpot:
Click on Connect and a new screen will appear asking you to authorize Lead Scrape to access your HubSpot account. Follow the authorization prompts to complete the integration.
Security Note:
Your API keys are stored securely and encrypted locally. Lead Scrape only uses these keys to facilitate data transfer between platforms and never shares them with third parties.
Benefits of API Integration:
- Eliminate manual data entry and reduce errors
- Create seamless workflows from lead generation to outreach
- Save time with automated lead imports
- Maintain data consistency across platforms
Pro Tip:
You can connect multiple APIs simultaneously to compare platform performance or use different platforms for different types of campaigns.
How to Export to a Connected App:
Once you have successfully connected an API integration, Lead Scrape will display an additional export option in your search results interface to streamline your workflow.
When you have connected one or more API integrations, you'll notice a new paper airplane button appears next to the standard export button in your search results. This button allows you to send your scraped leads directly to your connected external programs without any manual data entry.
How it works:
- Filter and organize your leads using the search results interface
- Click the paper airplane button next to the export options
- Select which connected platform you want to send the leads to (if multiple APIs are connected)
- Choose the target campaign within your selected platform
- Lead Scrape will automatically transfer your filtered leads to the chosen campaign
Workflow Benefits:
- Eliminate manual copy-paste operations
- Send leads directly from Lead Scrape to your outreach campaigns
- Maintain data accuracy and consistency
- Save time with one-click lead transfers
- Works with filtered results - only export the leads you want
Webhooks
Webhooks provide the ultimate flexibility for integrations, allowing you to send Lead Scrape data to virtually any platform that can receive HTTP requests. This powerful feature enables unlimited integrations beyond our built-in API connections.
What are Webhooks?
Webhooks are HTTP callbacks that automatically send data from Lead Scrape to external applications whenever specific events occur. This creates real-time, automated data transfers without manual intervention.
With webhooks, you can send your scraped lead data to popular automation platforms and tools including:
Zapier
Make
N8N
How to Set Up Webhooks:
Webhooks are configured through the Settings screen in Lead Scrape:
- Access Settings: Navigate to the Settings screen in Lead Scrape
- Create Webhook: Choose to create a webhook for either:
- Companies Tab: Send company data when companies are scraped
- Contacts Tab: Send contact data when contacts are found
- Enter Webhook URL: Provide the endpoint URL from your receiving application
- Test Connection: Send test data with dummy information to verify the webhook is received correctly
- Activate: Enable the webhook to start automatic data transmission
Webhook Advantages:
Key Benefits:
- Unlimited Integrations: Connect to any platform that accepts HTTP requests
- Real-time Data Transfer: Immediate data delivery as soon as leads are scraped
- Automation-Ready: Perfect for complex workflows and multi-step automations
- Flexible Data Formats: Send data in JSON format for easy processing
- Scalable: Handle high-volume data transfers efficiently
- Custom Logic: Build sophisticated data processing workflows
Use Cases:
Multi-Platform Sync
Use Make or Zapier to distribute leads across multiple CRMs and marketing platforms simultaneously
Custom Workflows
Build complex automation sequences with N8N that trigger different actions based on lead characteristics
Real-time Analytics
Send data to analytics platforms for immediate reporting and business intelligence
Data Processing
Send leads to data processing platforms for additional enrichment and scoring before adding to your CRM
Advanced Feature
Webhooks are designed for advanced users who want to maximize their integration capabilities. They require basic technical knowledge to set up receiving endpoints, but offer unlimited possibilities for data automation and workflow customization.
How to Send Data to Webhooks:
Once you have successfully configured a webhook, Lead Scrape will display an additional export option in your search results interface, identical to the API integrations functionality.
When you have configured one or more webhooks, you'll notice the same paper airplane button appears next to the standard export button in your search results. This button allows you to send your scraped leads directly to your configured webhook endpoints without any manual data entry.
How it works:
- Filter and organize your leads using the search results interface
- Click the paper airplane button next to the export options
- Select which configured webhook you want to send the data to (if multiple webhooks are set up)
- Lead Scrape will automatically POST your filtered leads to the selected webhook endpoint
- Your automation platform (Zapier, Make, N8N, etc.) receives the data and processes it according to your workflow
Technical Requirements
To use webhooks effectively, you'll need access to a platform that can receive HTTP POST requests (like Zapier, Make, N8N) or the ability to create custom webhook endpoints. The test feature helps ensure your setup is working correctly before going live.
Training Videos
Watch our comprehensive training videos to master Lead Scrape quickly and efficiently. These step-by-step tutorials will help you get the most out of all the features.
Quick Start
Learn how to run your first search in Lead Scrape
Bulk Searches
Learn how to make bulk searches in Lead Scrape
HighLevel Integration
Learn how to connect Lead Scrape to Highlevel.
HubSpot Integration
Learn how to connect Lead Scrape to HubSpot CRM.
Video Learning Path
Follow the videos in order: Start with Quick Start to learn the basics, then move to Bulk Searches for advanced techniques, and finally explore HighLevel and HubSpot Integrations for CRM connectivity.
Pro Tip
Watch the Quick Start video first to understand the basic workflow, then explore the advanced features like Bulk Searches and API integrations to maximize your lead generation efficiency.
F.A.Q.
Here are the most frequently asked questions about Lead Scrape. If you don't find the answer you're looking for, please contact our support team.
Still have questions?
If you can't find the answer you're looking for, please don't hesitate to contact our support team using the Chat feature. We're here to help!
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